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Expense control with a photo.

Take a photo of the delivery note or forward the supplier invoice. The AI reads it and you just approve it.

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Expense Control is built into your POS.

  • Photo, WhatsApp or emailall land in the same inbox
  • Read with AIusually in under a minute
  • Invoice vs delivery notespot any overcharge before you pay
  • Real food costusing your POS sales, excluding VAT
  • The ZIP for your accountantoriginals and Excel, by month or quarter

Send it however you like: photo, WhatsApp or email.

Take the photo on the POS when the delivery comes in, send it by WhatsApp from the store room or give your suppliers the address of your business’s expenses inbox. It all ends up in the same place, read and ready for you to review.

  • On the POSUp to ten photos or PDFs at once. A delivery note with several pages? They’re merged into a single document.
  • By WhatsAppYou send the photo to the Food&Service assistant and it replies with the supplier, the number, the date and the amount. It only answers the phone numbers you authorise.
  • By emailYour business has its own expenses inbox: the invoices your suppliers send you come in on their own.
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The AI reads it. You just approve it.

On one side, the paper. On the other, what the AI has read: supplier, number, date and every line with its quantity, price and VAT, already in its expense category. If the lines don’t add up to what’s on the paper, it flags it. Nothing counts until you approve it.

  • It learns each suppliertheir codes, their expense categories and their pack sizes (“1 case = 24 pcs”).
  • Charges kept separateshipping, the Green Dot fee or container deposits go apart, as charges.
  • Nothing counted twiceif the same delivery note reaches you by photo and by email, it warns you first.
Book a free demoEverything the AI does

What they charge you, against what they delivered.

Many suppliers hand over a delivery note when they deliver and send the invoice at the end of the month. Food&Service matches each invoice with its delivery notes and compares price, quantity and total, line by line. If you’re charged for more than came through the door, you see it before you pay.

  • Price difference, +€3.50 on 10 kgThe delivery note says €30.00/kg for pork loin and the invoice says €30.35.
  • Quantity difference, 2 kg to claimYou’re invoiced for 10 kg and the delivery note says 8.
  • Possible double billingYou’re charged for a delivery note that was already on another invoice.
  • Whoever takes delivery counts itIn the store room, your team opens the Reception screen: they count what has arrived and flag what’s missing, what came broken and anything that isn’t what you ordered, without seeing your analytics or your payroll. You decide whether to claim, wait for the credit note or accept the difference.
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Octopus prices go up and your recipe costing knows it.

When you approve the invoice, the lines that are ingredients are added to your inventory and their cost is updated to the average price of your purchases. The recipe cost of every dish recalculates itself: you see what it costs you and what it leaves you based on what you really pay, not on a price you jotted down six months ago.

Book a free demoSee inventory and recipe costing

Your numbers, without waiting for your accountant.

With what you approve and what your POS takes in, you see your food cost, your labour cost and both together, with a traffic light against your target. Each expense counts in the month the goods came in, not when the invoice arrives. Your labour cost comes from your payroll agency’s payslips, with the real employer cost.

  • Food costingredient and drink purchases divided by sales, excluding VAT.
  • Labour costpayroll is generated automatically every month, at employer cost.
  • Prime costfood cost plus labour cost, what weighs most in any restaurant, in a single number.
  • The quarter, in one ZIPWhen your accountant asks for it, you download a ZIP with the originals sorted by type and an Excel file with the summary, issued and received invoices, expenses and payroll.
Book a free demoSee analytics

Your invoices, in the POS. No more paperwork.

  • Invoices in a shoebox
  • The calculator to check delivery notes
  • The delivery note corrected in pen
  • The recipe-costing spreadsheet
  • The monthly envelope for your accountant
  • The binder of delivery notes

What you no longer need.

Invoices come in by photo, WhatsApp or email, get matched against their delivery notes and update your recipe costs. And at the end of the quarter, your accountant gets a ZIP.

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Hundreds of venues already trust us.

5.0+100 reviews on Google
Watch the story
Denis, from Cafetería Aretha

Al equipo de FOOD&SERVICE agradecerles el apoyo y ayuda que he estado recibiendo estos días. Le he dado un vuelco total al sistema y es de muchísima ayuda.

Gastro In Situon Google
  • Ristorante da Monica

    La plataforma de FYS TPV funciona muy bien: es clara, práctica y bastante completa. Además, el equipo de atención al cliente responde rápido y siempre con muy buena disposición. Muy satisfecha con el servicio.

  • Ernesto Jose Guedez

    El servicio es de primera, contestan con rapidez y te ayudan a solucionar cualquier cosa. El sistema está muy completo y muy fácil de usar. Gracias por el servicio.

  • Diego Pastor Boluda

    Aplicación bastante completa y el soporte técnico rápido y eficiente.

  • Maria del carmen Porras

    Me atendieron Eugenio y Gabriel ambos muy atentos y simpáticos. Por ahora muy contenta con el programa es muy completo y la asistencia por si tengo alguna duda o algún problema son rápidos.

  • Sandra Gonzalez Isabel

    ⭐⭐⭐⭐⭐ Hay empresas que te venden un servicio y otras que te demuestran, día a día, que detrás hay personas que realmente se preocupan por lo que hacen. Food&Service, para mí, es de las segundas. Quiero hacer una mención especial a Jaime y Manu, porque cuando las cosas se hacen bien, también hay que decirlo. Jaime, porque desde el primer momento supo venderme su producto sin necesidad de venderme la moto. Sin promesas maravillosas ni discursos preparados. Con sinceridad, claridad y confianza. Y lo mejor es que, una vez que me convertí en clienta, su atención no terminó con la venta. Sigue pendiente, sigue cuidando los detalles y sigue demostrando que para él un cliente no es simplemente un número. Y Manu... ¡Manu se merece un monumento a la paciencia! 😂 Porque si hay alguien que tiene que soportarme con mis dudas, mis peleas con la tecnología y mis mil preguntas, es él. Y ahí está siempre, ayudándome, explicándome las cosas las veces que haga falta y buscando soluciones sin perder las formas ni las ganas. Como autónoma y responsable de una cafetería, sé perfectamente lo que significa estar al otro lado: las prisas, los imprevistos, las exigencias y la responsabilidad de que todo funcione. Por eso valoro tanto encontrar profesionales que no desaparecen cuando ya han vendido, que escuchan y que se preocupan por cumplir con lo que ofrecen. Porque vender puede vender cualquiera. Lo difícil es seguir demostrando, después de la venta, que el cliente importa. Gracias, Jaime y Manu, por vuestra profesionalidad, vuestra paciencia y, sobre todo, por el trato humano. Y Manu, tranquilo, que todavía me quedan muchas preguntas por hacerte. 😂☕️ Así da gusto confiar en una empresa.

  • Yennifer Rodríguez liendo

    Ha sido una sorpresa y una bendición encontrarme con este servicio. El sistema es intuitivo, rápido y muy completo. Además, que el servicio técnico y servicio al cliente es una maravilla. Son rápidos, atentos y muy profesionales. 1000k/10 . Gracias a Manu y a todo el equipo!

  • Jhosep Mejia delgado

    Excelente experiencia con FoodyService. Desde el primer momento, el trato ha sido profesional, cercano y muy atento. Destaco especialmente la rapidez, la buena comunicación y la disposición para resolver cualquier duda o incidencia. Da gusto trabajar con una empresa que se preocupa de verdad por ofrecer un buen servicio y facilitar las cosas al cliente. Totalmente recomendables. ¡Muchas gracias por vuestra atención y profesionalidad!

  • San Basilio

    Excelente experiencia con FoodyService. Es una plataforma muy completa, intuitiva y fácil de gestionar. La atención y el soporte técnico han sido rápidos, cercanos y muy resolutivos. Nos ha permitido modernizar la carta y mejorar notablemente la presentación de nuestros productos. Sin duda, un servicio muy recomendable para cualquier negocio de hostelería. Lo recomiendo al 100%

  • nerea garcia urueña

    Escelente

  • Wabi-Sabi Cuina Japonesa

    O atendimento foi excelente desde o início: comercial explica bem os itens inclusos no plano escolhido e depois com a equipe de suporte, no nosso caso foi o Eugenio que nos atendeu, foram rápidos e profissionais. Tudo que temos de duvida ele nos orienta rapidamente e a aplicação é simples e intuitiva de trabalhar.

  • Keli Martins

    Desde o primeiro contato até a instalação e depois com a utilização do sistema é tudo muito tranquilo e fácil. O atendimento é excelente e muito profissional. Eu troquei de aplicação e essa está me atendendo com muita qualidade, tem tudo que necesitamos e consigo acompanhar tudo da minha casa .

  • Nicole Ceolin

    Super Manuel! Mi ha installato il programma per la cassa nel mio locale in Fuengirola. É stato attento e professionale, con molta pazienza mi ha mostrato come utilizzare il programma e ha risposto a tutte le mie domande. Sono davvero soddisfatta! Consigliatissimo ;)

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For your kind of venue.

The same system, set up the way each business works, from a restaurant POS to a pub bar.

Questions about expense control.

Another question? Write to us

  • Which documents does the AI read?

    Delivery notes, invoices, credit notes and till receipts, as a photo or PDF. It works out which type each one is and pulls out the supplier, the number, the date and every line with its quantity, price and VAT.

  • What if the AI reads something wrong?

    Nothing counts until you approve it. In the review you see the paper next to what was read and you can correct any line; if the lines don’t add up to what’s on the paper, it warns you. And if you’re not happy with the reading, you can run it again at the press of a button.

  • How does it work on WhatsApp?

    You authorise your team’s phone numbers and they send the photo or PDF to the Food&Service assistant. It replies with the supplier, the number, the date and the amount, plus a link to review it. You can also ask it to resend a document, or ask it anything about the POS.

  • Is it accounting software?

    No, and it doesn’t replace your accountant. It organises your purchases, checks them against what you receive and gives you a ZIP with the originals and an Excel file so your accountant can enter them in the books.

  • How is it different from VeriFactu invoicing?

    VeriFactu invoicing covers your sales: receipts and invoices to your customers. Expense Control covers your purchases: what your suppliers invoice you.

  • Does it reconcile with the bank?

    No. It matches each invoice against the delivery notes for what was delivered: what you’re charged against what you received.

  • Can I keep track of payroll?

    Yes. Every month a payroll entry is generated for each employee, at employer cost, and it goes into your labour cost. You can correct a month or attach the payslip PDF.

  • Do I need the Food&Service POS?

    Yes. Expense Control lives inside the POS: that’s how your food cost comes from your real sales and your purchases go into your inventory.

  • How much does it cost?

    In the demo we give you a fixed price, with no obligation.

Get your invoices out of the shoebox.

Get your demo.

We show you Expense Control working on a case like yours and give you a fixed price, with no obligation.

Watch the demo video
  1. You fill in the form: five details.
  2. We call you within 24 hours.
  3. We show it to you and give you your price.

Rather talk now? Call us or message us on WhatsApp at 644 99 01 34, or write to hola@foodyservice.com.

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